Employee Benefits Collection LLP of 5 Tanner Street, London, SE1 3LE (“we”, “us”, “our”) sets out in this privacy policy how we collect and use your personal data.

This privacy policy applies to all personal data we collect from you as our client, prospective client, visitor to our websites and recipient of employee benefits which have been placed through us by your employer. We collect personal data directly from you, such as when you are an existing client, or attend one of our events, and about you which we receive indirectly from your employer.

Personal data is information which can be used to identify you, for example, your name and email address.

What personal data do we collect and why?

We collect directly from you:

Identification Data – name, work contact details, job title, organisation, work address

LogIn Data – your username and password

Marketing Preferences – confirmation that you wish to receive marketing communications from us.

Cookie Preferences – IP address of the device you use to visit our sites.

Photos and videos – Video, photographic, and audio identification material

We also collect the following from your employer when we are providing employee benefits placement services to your employer:

Employee Benefits Data – job title, salary and pensionable salary if different, payroll frequency, date of birth, gender, DOB, health status, dependents’ name and contact details if applicable.

for the following purposes:

Processing purpose	Data	Legal Basis
Visiting our website https://www.ebc-llp.com/	Cookie Preferences	Consent for non-necessary cookies
Contacting us via our webform, telephone with our sales team or via our accounts with LinkedIn or X	Identification Data Marketing Preferences Cookie Preferences	Consent for non- necessary cookies   Processing is necessary to take steps at your request prior to entering into a contract with us
Subscribing to and watching EBCtv premium https://ebctv.co.uk/welcome/	Identification Data Marketing Preferences Cookie Preferences	Consent for non-necessary cookies   Processing is necessary to fulfil our contractual obligations for your subscription to EBCtv
Watching EBCtv free https://ebctv.co.uk/welcome/	Marketing Preferences Cookie Preferences	This is in our legitimate interest to share information we think you will find useful and comes with available opt-out   Consent for non-necessary cookies
Communicating with you with our marketing materials	Identification Data Marketing Preferences	Consent
Communicating via electronic direct marketing with corporate subscribers	Identification Data Marketing Preferences	This is in our legitimate interest to share information we think you will find useful and comes with available opt-out
Dealing with your queries when you contact Customer Support	Identification Data Employee Benefits Data	Processing is in our legitimate interest so that we may answer your queries
Providing employee benefits placement services	Identification Data Employee Benefits Data	Processing is necessary for us to fulfil our contractual obligations with you as our client.   Where we process health data which is classified as more sensitive than personal data, we do so with your consent which you have provided to your employer.
Providing consultancy services	Identification Data Marketing Preferences	Processing is necessary for us to fulfil our contractual obligations with you as our client.
Providing our benefits platform	Identification Data LogIn Data	Processing is necessary for us to fulfil our contractual obligations with your employer who is our client.
Recording EBC events	Identification Data Visual Data Marketing Preferences	Fulfilment of your registration request for the event.   Our legitimate interest in making the event recording available online to attendees, no-shows and on EBCtv.

Links to websites

Our website contains links to other sites we consider relevant to our customers. Please be aware we are not responsible for the privacy practices of these and any other sites. We encourage you to be vigilant when you leave our site, to read the privacy statements of any website that collects your personal data.

Placing cookies

Cookies are small text files that are placed on your device by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Please read our cookie notice here Cookie Policy – Employee Benefit Collective LLP for more information on the cookies we use.

Sharing and transferring your personal data

We share your personal data with

• Microsoft Corporation who provides our cloud hosting environment and First Technology Group Limited who provide us with IT support,
• suppliers supporting the day-to-day running of the business e.g. our professional advisors, telephone and internet companies,
• Insurance companies where we are providing quotes and employee benefits,
• Youtube and Vimeo.Inc who provide us with our embedded video hosting service and links to videos when you watch EBCtv or attending one of EBC’s events which we record.
• HubSpot who provides our e-newsletter services.
• Eventbrite who provides our event registration and e-ticketing services.

Where we share your information with our suppliers, we do so only where those companies have appropriate technical and organisational measures in place to ensure the security of your personal information and any processing they undertake is only carried out on the basis of our instructions or the scope of the service of what we expect these companies to provide.

Where required by law or competent authority, we will share your personal information with regulators, courts, government departments and law enforcement agencies. We will inform you of this before we share your personal information unless we are legally prevented from doing so.

Security

We ensure that we have robust information security controls in place to protect your personal data. This includes, limiting access to only those of our employees who have a need to use your personal data and ensuring your personal data is encrypted in transfer and at rest.

What are your choices?

The law entitles you:

• to receive a copy of any of your personal data which we have collected;
• to request that we correct or complete personal data we have collected;
• to request that we delete or stop using or storing any of your personal data when we no longer need it;
• to object to the processing of your personal data where we are processing it other than to process and deliver your order or deal with a question you may have; and
• in some circumstances, have your personal data transferred to another organisation.

If you would like to exercise any of these choices, please get in touch using the Contact Us information below. Where we have shared your personal information with other companies, we will let them know if you exercise any of these choices.

If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner who can be contacted at www.ico.org.uk or by telephone on 0303 123 1113.

How long do we keep your personal data for?

We keep all personal data so that we can use it for the purposes listed above, for our own internal financial reporting purposes and in accordance with legal and regulatory requirements. After that time we permanently delete personal data. If your personal data is recorded and published on EBCtv, your personal data will be retained for 12 Months.

Contact Us

If your personally identifiable information changes (such as your post code), or if you no longer desire our services, we provide a way to correct, update or remove your personal data stored by us please contact our Customer Support using queries@ebc-llp.com

If you have any other questions or concerns about our use of your personal information, then please email us at queries@ebc-llp.com or write to us at:

Employee Benefits Collection LLP
5 Tanner Street
London
E1 3LE

Updates to our Privacy Policy

We update our privacy policy where any details change or as required by law. Any update will be shown by reference to the last updated date at the start of this privacy policy.